features

Students | Attendance | Ranks | Grading | Reporting | Finances | Inventory | Maintenance | Mobile Application

Student Management

In martial arts, every student progresses at their own pace. Some students train several times a week, while others attend when life allows. Some need extra encouragement, while others are working towards their next grading, competition or personal goal.

DojoHelper gives you one central place to record the details that matter, helping you manage each student while still keeping that personal connection within your dojo.

  • Store student personal details and emergency contacts
  • Record start dates, dojo, style and membership information
  • Track grading dates, belt changes and rank history
  • Keep student notes and important reminders
  • Store email addresses for communication and mailing lists
^ Top
Student Management
Attendance Tracking

Attendance Tracking

Did a student attend class last Saturday? Have they trained enough times to be considered for grading? Trying to answer those questions from memory or paper rolls can quickly become difficult.

DojoHelper takes the guesswork out of attendance tracking by showing who attended each class, as well as the full attendance history for each student.

  • Record class attendance manually
  • Use automatic scan-in for local installations
  • Use mobile app attendance for subscription services
  • View attendance history for individual students
  • See class size summaries on the dashboard
^ Top

Custom Ranks

Every martial art has its own ranking structure. DojoHelper lets you configure the ranks, belts, titles and requirements that suit your dojo, rather than forcing you into a fixed system.

Whether your dojo uses a simple belt progression or includes special titles, achievements and style-specific requirements, DojoHelper keeps it organised and easy to manage.

  • Create custom ranks and belt levels
  • Set rank titles and grading requirements
  • Record special titles and achievements
  • Track each student’s current rank
  • View rank and grading history over time
^ Top
Custom Ranks
Grading Readiness

Grading Readiness

Knowing when a student is ready to grade can be difficult when you are managing attendance, rank requirements and individual progress manually.

DojoHelper helps identify students who may be ready for their next grading and provides the information you need before making the final decision.

  • Identify students who may be ready to grade
  • Use attendance history as part of grading readiness
  • Print grading forms
  • Record successful and unsuccessful grading attempts
  • Keep a complete history of student progression
^ Top

Dojo Reports

Running a dojo means keeping track of more than just who attended class. You may need to review student progress, attendance trends, grading history, finances or other information.

DojoHelper includes reporting tools to help you understand what is happening across your dojo and make better decisions with the information you already collect.

  • Report on student attendance
  • View student history and progression
  • Review grading information
  • Access financial and invoice-related reports
  • Use reports to support day-to-day dojo management
^ Top
Dojo Reports
Dojo Finances

Dojo Finances

Keeping track of money coming in and going out is an important part of running any dojo. DojoHelper helps you manage invoices, purchases, sales and overall financial activity in one place.

From student fees through to stock purchases, DojoHelper gives you a simple way to stay organised without needing to manage everything separately.

  • Create and manage invoices
  • Track dojo income and expenses
  • Record product and inventory purchases
  • Handle sales through the system
  • Review financial information through reports
^ Top

Inventory Control

Uniforms, belts, weapons, protective gear and other products can be hard to manage if stock is tracked manually or spread across multiple lists.

DojoHelper helps you monitor the products used or sold within your dojo, making it easier to know what you have available and when stock needs attention.

  • Track dojo stock levels
  • Manage uniforms, belts, weapons and training equipment
  • Record product purchases and sales
  • Monitor commonly used items
  • Keep inventory connected with your financial records
^ Top
Inventory Control
Maintenance Records

Maintenance Records

Every training space needs maintenance. Whether it is equipment repairs, building work, cleaning, replacement items or general upkeep, it is useful to know what was done and what it cost.

DojoHelper gives you a place to record maintenance activity so you can keep a clear history of work completed around your dojo.

  • Record maintenance jobs and repairs
  • Track costs associated with maintenance
  • Keep notes on completed work
  • Review maintenance history over time
  • Help plan future upkeep and replacements
^ Top

Mobile App

DojoHelper is not limited to the office computer. The mobile application gives you access to important dojo information from your phone or tablet.

Use the app to view student information, manage attendance and stay connected with your dojo data while classes are running.

  • Access dojo information from a phone or tablet
  • View student details while on the go
  • Track student attendance from the app
  • Use mobile attendance options for subscription services
  • Manage class information away from the main computer
^ Top
Mobile App